Booking and Paying for your Course
You can book courses via the FSC website by adding courses to your basket. You can also make provisional bookings by telephoning, faxing or emailing the Centre of your choice. If the course is full and we are unable to offer you a suitable alternative, we will enter your name on a waiting list and inform you if a place becomes available. Until the deposit is paid the booking will be treated as provisional. Provisional bookings will be held for 7 days.
If you are making a booking on behalf of another person, please ensure that they are aware of booking, cancellation and deposit conditions.
Please complete a booking form in order to confirm your booking. Provisional bookings will be held for 7 days.
- Full payment will be required to confirm bookings on all day courses and residential courses under £100.
- A deposit of £50 per person is required to confirm course bookings on residential courses £100 and above.
- Full payment is due on bookings made less than 8 weeks before commencement of the course.
- The deposit paid in respect of each course is accepted as a first instalment of the charge and is not refundable.
- If a booking cannot be accepted, notification and refund of any deposit will be sent as soon as possible.
- We store deposits in a secure account.
Cheques should be made payable to ‘Field Studies Council Limited’.
Soon after receiving your booking form and deposit, we will send you a receipt and further details – please check these carefully.
3. Balance of Fees
An invoice for the balance of fees and final joining instructions will be sent to you at least 5 weeks before commencement of the course. The balance of payment is due at the latest 28 days before the start of your course.
If payment is not received at this time, FSC reserves the right to cancel your reservation, in which case normal cancellation terms will apply. If you anticipate a delay in making your final payment, please inform the Centre.
4. Group Bookings
Groups of 10 or more adults may qualify for group discounts.
5. Guests from Overseas
The balance due date for guests paying from overseas is 28 days before the start of your course. Guests from overseas should pay only in STERLING by one of the following methods:
a. By credit card – we accept most Visa, Mastercard and Switch cards.
b. By STERLING draft from your bank which should be sent direct to us. Do not send drafts direct to our bank as they may arrive without a name, making them impossible to identify.
c. Direct to our Giro account: number 556 2252.
d. By Eurocheque.
1. In each case please include information about the Centre and course dates booked.
2. For methods ‘d’ a surcharge of up to £15 may be made at the Centre to cover bank transfer charges.
3. Please do not pay in a foreign currency by personal cheque as this can result in delay and additional expense.
6. Rooms for Shared Occupancy
For most courses the standard fee quoted is based on sole occupancy accommodation but it is possible to share a room. A discount will be offered if you wish to stay in shared accommodation.
Please note that en suite rooms are limited at some Centres and sole occupancy does not guarantee an en suite room. Please contact the Centre before your visit if you wish to discuss your accommodation.
Some courses only offer a shared room option e.g. our Duke of Edinburgh courses. In this case it is the shared room price that is displayed.
All Centres provide simple comfortable accommodation mostly in a mix of twin and family rooms. Your family will have their own room(s) and will not have to share with another family. Most bedrooms have wash basins with toilet and shower facilities close by.
If, after your booking has been confirmed, you wish to transfer to a different course or you wish to transfer your confirmed booking to another named person who satisfies all the conditions of booking, we will make every effort to meet your requirements. Alterations made by you less than 28 days before course commencement will be treated as a cancellation of the original course booking and regarded as a new booking for a different course. Cancellation charges as in paragraph 8 may apply.
If it is necessary for you to cancel your booking, please inform the Centre in writing as soon as possible. Cancellation is effective from the date your letter is received at our offices and may be subject to cancellation charges as follows:
- The deposit is automatically forfeit if the booking is cancelled by the customer for any reason.
- If cancellation is made less than 28 days before the start of the course, whether deliberately or by default, the balance of fees must be paid in full, a condition which is accepted when the booking is confirmed.
- No refunds are available for courses costing less than £50.
9. Other Changes
Anyone enrolling for a course will be invoiced for the full fee. No reductions can be made in respect of late arrival, early departure or absence during any part of the course.
10. Acceptance of Bookings
FSC reserves the right to refuse to accept any booking without stating a reason.
Travel and Cancellation Insurance
The FSC has negotiated a blanket insurance policy with a leading insurer. This scheme offers reasonably comprehensive cover in respect of both Cancellation and Personal Belongings, and also includes Personal Accident, Legal Liability and Medical Emergency/Emergency Travel Expenses cover. This cover is automatically provided to all eligible FSC Course Participants at no extra cost and details will be sent to you when you book your first FSC Course. If you are unsure whether you are covered, or would like to arrange increased cover, do not hesitate to ask for advice from the centre. You can also view more information online.
The Association of Bonded Travel Organisers Trust Limited (ABTOT) provides financial protection under The Package Travel and Linked Travel Arrangements Regulations 2018 for Field Studies Council, and in the event of their insolvency, protection is provided for the following:
- non-flight packages and
- flight inclusive packages that commence outside of the EU, which are sold to customers outside of the EU.
ABTOT cover provides for a refund in the event you have not yet travelled or repatriation if you are abroad. Please note that bookings made outside the EU are only protected by ABTOT when purchased directly with Field Studies Council.
In the unlikely event that you require assistance whilst abroad due to our financial failure, please call our 24/7 helpline on 01702 811397 and advise you are a customer of an ABTOT protected travel company.
You can access the The Package Travel and Linked Travel Arrangements Regulations 2018 here: https://www.legislation.gov.uk/ukdsi/2018/9780111168479/contents
The course programme is subject to amendment. FSC reserves the right to alter course programmes or engage alternative tutors if and as circumstances dictate. FSC cancels a course only after careful consideration, but reserves the right to do so if numbers booked have failed to meet a minimum requirement or for other exceptional reasons. In this event, applicants will be informed as soon as possible. They will be refunded any monies paid in respect of that course. FSC will not be liable for any additional cost or expense.
All fees were correct at the time of printing. They may be varied should circumstances outside the control of FSC make this necessary. Any increase in charges will not take place within the 28 days prior to the start of the course.
Call any FSC Centre direct for information on late availability. We will be happy to check what vacancies are available and process your booking as quickly as possible.
Centres will normally make arrangements for a Centre minibus or a taxi service to meet particular trains at the beginning of courses if requested. Times and charge (if any) will be specified in the joining instructions. For those travelling by car, full locational details will be forwarded well in advance. We encourage car sharing and will put you in touch with like-minded people wherever possible.
Rooms must be vacated by 09.30 on the day of departure, unless special arrangements are made with the Centre.
All FSC Centres provide vegetarian options on request. Please indicate on your booking form if you have vegetarian or other special dietary requirements. Centres, where possible, will make all the necessary arrangements.
Guests with Disabilities
FSC welcomes disabled guests provided they can manage independently or are accompanied by a friend or relative on the same course, able to assist them. Please check with each Centre on the suitability of a course before booking and indicate your disability on the booking form. Blencathra, Dale Fort, Kindrogan, Malham Tarn, Preston Montford, Margam Park and Slapton Ley have purpose-built accommodation and facilities for people with wheelchairs.
Some courses are strenuous and a satisfactory state of health is essential. Anyone who has not disclosed a health problem which makes it impossible or inadvisable for them to take a full part in the programme, may be asked by the Head of Centre to leave. Any fee refund in such a case will be at the sole discretion of the Centre concerned.
Participant numbers will be suited to the particular course, but to maximise your enjoyment we would normally expect to run a course with between 5 and 17 participants.
Most FSC courses spend time outdoors and involve some walking. For your own enjoyment, it is essential that your footwear and clothing are suitable. You will be advised on what to wear and bring.
Smoking, Alcohol and Drugs
FSC Centres are all non-smoking. Smoking is not permitted inside any of our buildings or in our minibuses. FSC has a Drugs and Alcohol policy for visitors
We regret we do not have facilities for pets and therefore cannot normally accept them at our Centres or on courses. However, we are able to make special arrangements to accommodate guide dogs.
Age Under 18
Our Natural History and Exploring Nature and the Arts courses are designed for those aged 18 and above. If you are interested in one of our courses but are under 18 at the time of the course beginning please contact the Centre hosting the course prior to booking to discuss the content and its suitability.
Photographs and Videos
FSC may take photographs or film at events and courses we run or have a presence at. By attending you give us permission to use any general crowd photos you appear in on our website, social media, printed literature or for any other marketing purposes. For photographs or videos of under 18’s who can be identified, we will ask for the consent of the parent/guardian or teacher with a written form before using them. If you are over 18 and do not want your image to be used please make a member of FSC staff aware.
In the unlikely event of cause for complaint you must notify the Head of Centre during the course so that he or she may investigate and/or remedy the matter without delay. If the problem remains unresolved and you wish to write to us at Head Office after the course then this must be done within 14 days of completion of the course. We will investigate the grievance and reply at the earliest opportunity.
No responsibility can be accepted for any loss of or damage to guests’ property or motor vehicles, or for injury or loss sustained whilst travelling in such motor vehicles except where caused through the proven neglect of FSC. The safekeeping of guests’ property, including money and valuables, must remain the responsibility of guests unless items are specifically handed to FSC Centre management for safe custody and a receipt obtained. Parents or Guardians undertake to accept full responsibility for and supervision of their children at all times. FSC will not accept responsibility for any aspect of a course, including services and facilities offered by an external supplier, or for any loss, damage or expense of the guest which is due to adverse weather conditions, industrial dispute or any other cause beyond the control of FSC.
Code of Conduct
Guests booking with FSC should be prepared to abide by our code of conduct with regard to safeguarding the natural environment and must also agree to follow the safety instructions of our tutors at all times. It is important to recognise that, although tutors are chosen for their experience in leading field study courses and are able to offer advice on safety procedures and conduct in the field, participants each have a legal responsibility to take all reasonable precautions to maintain their own safety and not to endanger other members of the group.
FSC has a commitment to the environment which can be found in our full Environment Policy. This includes: minimising the environmental impacts of our activities and communicating this through our courses; complying with environmental legislation in an effective and efficient manner; actively working with the environment and communities within which our centres operate; managing our estates and grounds to promote biodiversity and protection of heritage; actively seeking to foster and promote environmental understanding to all internal and external stakeholders including employees, members, customers, partnership organisations and the local community; investing in our environmental performance infrastructure and continually monitoring and improving environmental aspects of our products, projects, policies and operations, with a view to managing and minimising environmental impacts and using this to educate and inform others.
Our Service to You
FSC endeavours at all times to offer and provide a quality service and we will accept responsibility should our services prove deficient or not of a reasonable standard. We have tried to ensure that this website has all the information you need to book the right course. Should you have any queries, or special requirements not covered here, please contact the Centres directly, where our staff will be happy to help. Any comments on this website will be most welcome, as will any suggestions for improvement - please use the feedback facility below, or contact [email protected]